Privacy Policy

Last updated: June 5, 2026

Information We Collect

When you submit a facility use request, we collect the information you provide on the form, including:

• Your name, email address, and phone number
• A billing/mailing address for invoices and correspondence (typically your organization's address rather than a personal residence)
• Organization name
• Event details (date, time, purpose, expected attendance)
• Insurance documentation, if applicable

How We Use Your Information

Your information is used solely to:

• Process and manage your facility use request
• Communicate with you about the status of your request
• Send invoices and billing correspondence for any applicable facility fees
• Coordinate scheduling and logistics for approved events
• Maintain records of facility usage for district purposes

Information Sharing

We do not sell, trade, or transmit your personal information to third parties. Your data is only accessible to authorized Penncrest School District staff involved in the facility request approval process (building secretaries, principals, and the facilities director).

Data Storage

Your information is stored securely on district-managed systems. Uploaded documents (such as insurance certificates) are stored on the server and are only accessible to authorized district staff.

Cookies

This application uses a session cookie to maintain your login state if you are a staff member. No tracking cookies or third-party analytics cookies are used.

Contact

If you have questions about this privacy policy or how your data is handled, please contact the Penncrest School District at (814) 337-1600.